In the face of increasing admin loads and new projects and project people arriving, I need to hold on to a fairly strict schedule.
Standing meetings take place early in the day or at the end of the day. Other parts of the day are usally blocked until a week before they occur, so as to be able to cater for issues that need immediate attention. For ILPS group members and projects, I'm using this general set-up of standing meetings:
- Standing weekly meetings with PhD students, 45 minutes
- Standing weekly meetings with the postdocs, 30 minutes
- Standing weekly or even bi-weekly meeting with project manager, lead developer, secretary, 30 minutes
- Standing weekly research meeting on Fridays, 30 minutes
- Monthly group lunch provided by me, first Friday of the month
- Regular reading groups organized by PhD students
- Twenty minute "soos" talks by all group members on a regular basis
- ISLA seminar, 60 minutes
- Monthly project meetings for larger projects
For the time being I am not supervising any MSc students.
Simple things to help make life easier and more effective for everyone involved:
- At the agreed upon time show up and enter my office, whether I am in a meeting, on the phone, or not
- Bring an agenda for the meeting; the first thing to do during the meeting is to tell me what your agenda is; if you don't have an agenda, the meeting is over
- Supervision is two-way traffic. It's collaboration. To facilitate this, set up a wiki in which you keep a record of your research activities, document reading activities, theoretical advances, experimental work and results, etc. Make sure that I can read and edit it, wherever I am. Include brief reports of our meetings on your wiki, with action items made explicit.
- There are plenty of smart people around you in the institute. Communicate with them!